Zoho Docs is an online document management system that allows businesses to securely store all of their documentation in one central place without the need for expensive hardware or software. It does this by storing the documents in the cloud using the Zoho's secure online platform, you do not need any hardware or software or any IT team to set it up, which makes it very attractive to small businesses.

Zoho Docs is the perfect solution for clinics or healthcare organisations that need to create, store and collaborate on numerous documents on a daily basis. For example, patient meeting records and notes, drug subscriptions, x-rays, memos and other internal documentation, patient newsletters and information leaflets and much more.

Ensure Patient Confidentiality

Any clinic or healthcare practise gathers huge amounts of information on its patients, all of which needs to be kept confidential and secure. These documents can come in many formats: images, spreadsheets, documents, PDFs, even audio files of dictated session notes. Zoho Docs is ISO 27001 and SOC-2 compliant to industry specific standards and provides a secure platform for all such file types and documentation.

Detailed Access Control

Using Zoho Docs you can easily control who sees what within your organisation. For example, you can restict patient diagnosis reports so they are visible only to the relevant doctors and patient; or you can include administrative staff if needed.

Audit Trail

Zoho Docs will keep all versions of all files on its platform whenever something is updated. It will also automatically log who accesses, edits or deletes the files. This allows you to check and control on who accesses the documentation and who does what.

Data Storage

Keep all of your clinic documentation in one central location. Organise files into folders and sub folders. Find patient information as well as any referral documentation during patient sessions quickly and easily.

Multiple File Types

Zoho Docs supports over 160 file formats, which is perfect in an industry that uses many of these!  Upload and preview MRI scans, EOB reports, treatment course prescriptions, and even ultrasound images.

Send Scanned Files Directly to Zoho Docs

Save your scanned documents - for example, invoices, handwritten patient notes, diagrams etc - directly to the Zoho Docs platform. Use the 'Email-In' functionality to email scanned documents to a unique Email ID generated for your account. The documents will go straight to your Zoho Docs account.

Collaborate and Maintain Transparency

Your Zoho Docs folders can be embedded in an internal intranet for collaboration by team members; or even in your website if you have a specific folder that you want to use to share documentation with patients, for example interesting articles and research.

Collaborate online using Zoho Docs to share relevant information between departments - insurance, finance, legal, various medical/treatment departments, pharmacy etc. Even share health reports with your patients online by using links to their folders so they can refer to them whenever they need, in real time.

Synch to Desktop

All of the Zoho Docs functionality is available with nothing but a browser, or if you prefer, on your desktop. This way you can open, edit, save, delete, move files around on your computer desktop and it will automatically be synchronised in the cloud. This is especially useful if for example doctors or clinic adminsitrators need quick and easily edit capabilities and prefer to use their Windows interface.

Contact Us

Click here for more information on Zoho Docs for use in clinics or other healthcare organisations.

Or, for more information and a no obligation consultation/quotation, please contact us here.

Can you easily find all of your important company documents that you need to effectively manage and run your business?

Many companies tell us they are still storing critical documents on desktop computers, email attachments, various network drives and even on USB drives.

And yet the same companies also very often tell us they are concerned about data privacy and data security.

Our answer to them is always the same; we recommend the centralized document management application, Zoho Docs, which provides for:

• Version control to stop issues using the incorrect wrong version of a document.
  
• Quick and easy access to save time spent searching for the documents. 
  
• Access from anywhere at any time and using different devices. 
  
• Improved management of an increased range of document types.
  

And for a limited period of time we are providing free set up of Zoho Docs so that you can become a document management administrator.

Our free services includes setting up new users and roles, creation of access privileges and security and IP address access policies. 

Plus we also provide you with overview document management training on the search features, reports, and usage logs. 

Zoho Docs subscriptions start at around £3.50 per user per month and all editions, including the Free subscription, have the Zoho Writer, Zoho Sheet and Zoho Show document editors. 

Discover how Zoho Docs can improve your document management system, be better organized and get your files in sync across all your devices by contacting us at info at mangoho dot com or send us a message here.

Zoho have recently introduced a great enhancement to their online document management solution, Zoho Docs.

The Zoho Docs desktop addon allows you to synch all of your desktop folders and files to Zoho Docs.  Once synch'd you can share and collaborate on files any time, anywhere.

Easy File Synchronisation And Backup

The new Zoho Docs desktop addon synchronises your desktop files across any number of computers. After a simple set up process the Zoho Docs desktop addon is a great way to back up all of your important files in the cloud.

Easy Team Collaboration

By using the Zoho Docs desktop addon you can share large files with colleagues and eliminate the need for attachments and bounces due to large files when sending stuff via email.  

When you share a file with another user they can access it with just a web browser or they will have the same version of the shared files available in their computer if they too use the Zoho Docs for Desktop.

Selective Synchronisation

Zoho Docs Desktop has a selective synch feature that allows you to take control of what you ant synchronised based on your needs at any given time. 

For example if you are traveling and need documents for a specific project or sale. 

And with the new addon you can select to synch different files on different computers too, so you can use each machine for different projects, great for users who (like me!) have a laptop with an SSD hard drive which although faster do have less memory.

Work Online or Offline!

OK, so some planes now have wifi as a service whilst in flight but not all of them by any means and in my experience wi-fly can be temperamental at best.  But with Zoho Docs Desktop you can still create / edit and delete files in your Zoho Docs folder in your computer, working offline, and any changes you make will then automatically be synchronised to the cloud once you are back online.

New Plans & Pricing

Zoho have also introduced new pricing for Zoho Docs, which is based on a combo of storage space and number of users. 

The Free plan, has a max of 5 GB of storage space and unlimited users, which means you can administer as many users as you like within your organisation who can all share and collaborate on centralised documents, as long as the files do not amount to more than 5GB. 

If you need more storage space, you can upgrade to a Standard license with 250 GB and a minimum of 5 users at 5 USD user per month and Premium with 1000 GB of storage (that’s 1 TB) with a minimum of 10 users at 8 USD per user per month. 

Finally, Zoho Docs for Desktop can be installed on Windows, Mac and Ubuntu Linux.

Contact Us

For more details on Zoho Docs and indeed any other Zoho online business solution or our Zoho consulting services for businesses in the UK please contact us here.

The Zoho Docs team, who manage Zoho Docs online document management solution, have release new pricing plans, which offer more in the way of functions and storage.

Feel free to contact us for full details but as a quick summary, for just 5 USD a month (about 3 GBP) per user per month, you now get:

• 250 GB storage
• Unlimited workspaces ('collaboration' spaces)
  
• Unlimited collaborators
• Email alerts
• Dropbox integration
• Creating and editing documents online and more

The premium edition for 8 USD per user per month (about 5 pounds) offers a wopping terabyte of storage plus all of the other features and also active directory management, ownership transfer and 'Email In', which allows you to send documents to your document library via email. It also includes 'e-Discovers', data retrieval for investigation... sounds interesting! We will get back to you on that one.

Zoho Docs is a powerful online document management solution for small businesses, now with Dropbox integration, which makes it even more versatile.

For more information on this document sharing software and our Zoho consulting / Zoho Docs implementation services, please contact us here.