Zoho Projects, the online project management solution for businesses, has recently had a complete user interface overhaul.

With new functions, new look and an overall welcome improvement, you can read more about the new look to Zoho Projects in our other blog post, here.

The Zoho Projects team have been very busy though.... and have just released a new and improved app for iPad and Android devices!

Not only does the new app come with a revamped user interface, it allows you to perform many of the tasks that you can do when in your office using a laptop.

One of the most popular features of Zoho Projects is the ability to view tasks in the so-called 'Kanban View'. This is now available on the mobile app and it allows you to rearrange tasks by dragging and dropping them to different columns.

A new Home Page allows you to focus on where you want to get to quickly and easily.Tasks are organised into a more intuitive category focused view.

You can now attach files to comments that you add to tasks, and not just one but multiple files, for example attaching a document to a design related task or images to an inspection related task.

Tasks and sub tasks can be created on the mobile app and you can also log time against them, which is very handy for time tracking when it is so easy to forget to log time and do so accurately if you leave it for too long or until you get back to the office, now you can do it on your mobile device and reduce the risk of loss of data. In addition you can also attach documents to Tasks.

You can now view Tasks in a minimalist compact view or detailed view.

Record timesheet data right from your mobile app, allowing you to keep track of your daily/weekly/monthly timesheet data. You can enter the hours spent on tasks or even use the inbuilt timer. This is perfect for people who work on projects out in the field, for example on construction or field inspection type activities.

It is now easier than ever to view Documents while on the go using your new Zoho Projects mobile app. Documents are displayed by folder, sorted and accessed directly from your mobile device.

And more... Various colour themes, portrait and landscape modes, and split screen for tablets​...

Zoho Projects Mobile App

Check out this video from Zoho that shows a case study of how a construction company use Zoho Projects mobile.

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For more information on Zoho Projects project management software and how t can benefit your business, please contact us here.

Zoho Projects has been around for a while, but has undergone major changes since its release several years ago.

Recently Zoho rolled out an entire revamp for the award winning on;line project management software, with it's new 5.x version, complete with new interface and features.

Zoho Projects can be used to manage all kinds of projects in multiple industries, such as:

• Construction projects
• Architect / Design projects
• Business develpment projects
• Software projects
• Website design/SEO projects
• And many more...

For more information on Zoho Projects, click here.

What's New?

Home Page / Project Overview

The old 'home page' was in the form of a text feed of user activity across projects, which could be quite overwhelming and did not really give any sense of 'status' of projects.

One major improvement is the Home Page, which gives you a really nice graphical snapshot of the status of all of your projects, including Tasks, Milestones, Bugs/Issues, Timesheet across projects, Budgeted versus Actual time and many more.

All of the elements can be moved around/added/removed as required, focussing your attention on what's important for you.

Dashboard

The new project dashboard gives a detailed, graphical insight into each project, including Task Status, Task Progress, Timesheet, Weekly Digest and more.

As in the Home Page the Dashboard elements can be moved around as needed to focus on what's important for your business.

The main improvement is the attractive graphics, which really help put meaning, quickly, to the data being updated regularly by the project users.

Better Reporting

• Gantt charts
• Resource utilisation
• Planned versus Actual Effort
• Task Status Reports
• Bug/Issue Reports
• Timesheets for billable or non billable work

Project List / Project Completion Summary

Summary

We use Zoho Projects do implement Zoho withall of our customers and have used it from the start. There have been many changes to date and this is one of the best rollouts. We are sure the guys at Zoho Projects will continue to take on board all of the good ideas users have and look forward to getting stuck into this latest version.

More Information

Click here for more information on Zoho Projects.

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Please click here to contact us to see how Zoho Projects can benefit your business.

We are please to announce that Zoho Projects have increased the storage space for all the paid plans in Zoho Projects.

Current Storage Space:

Express - 5 GB
Premium - 15 GB
Enterprise - 30 GB

New Storage Space:

Express - 10 GB
Premium & Enterprise - 100 GB

This will give even more space to store project related documentation as well as larger files such as audio and video, screen captures and more.

Zoho Projects is a powerful online project management solution that can be used in all kinds of business verticals, from software design to marketing, to construction.

Click here for more details on Zoho Projects project management software.

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Building on from the last blog on using Task and Task List templates, the next step is to make templates of the whole project.

This is something that is common place when working in one vertical for example, whereby your projects consist of the same sort of milestones, same tasks each time.

You can even create the same forum topics and upload the same documents, for example, 'kick off' type documents or user guides for training. All can go into the project template to save the Project Manager time later on.

Examples of where this function can be of use are SEO projects, web development projects, Marketing projects, construction projects and many more.

Here's how Project Templates are created...

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If you would like to know how Zoho Projects can be of use in your business to help you get things done more efficiently, contact us now for a free consultation.

Creating tasks is already pretty quick in Zoho Projects but there comes a time when a project manager will need to add similar, frequently occurring tasks on similar projects and then you want to do this as quickly as possible to minimise admin time.

An example may be if you are a web design company and need to add certain tasks or groups of tasks that recur in different projects, but maybe not in every project.

Perhaps they pertain to specialised kinds of testing, or additional requirements for certain customers, but do not warrant being in a project template (see our next blog on the Zoho Projects functions for details of that!)

You can add these kinds of similar tasks via 'task and task list templates' in Zoho Projects, saving time and making it easier than ever to get the project up and running and people working on their tasks.

Watch this video to find out how...

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Contact us for more information on Zoho Projects and competitive implementation, training and support rates.

Zoho Projects integrates with Zoho CRM allowing you to create and access projects from the CRM once the sale has been won... Here's how:

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Contact Mangoho to discover how Zoho Projects can be of use to your business.

We offer competitive rates for implementation Zoho support and Zoho training.

Wondering how to best use the Milestone and Tasks modules in Zoho Projects?

Here's a neat video from Zoho on how to manage those Milestones, Task Lists and Tasks from within Zoho Projects.

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Integrated Project Management with Zoho Projects...

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Mangoho offer affordable and professional implementation and support packages for Zoho Projects and all other Zoho apps.

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We thought we would run a series of video blogs on one of Zoho's most popular small business apps, Zoho Projects.

This first short video from Zoho explains how to get started, including basic concepts and how to setup your first project...

Next

Milestones, Task Lists and Tasks...

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For more details on how Zoho Projects can be of use in your company and for details on our affordable implementation and training packages, please contact us here.

Zoho Projects has always had a timer function so users assigned to Tasks can record how long the task takes.

This can be done in two ways:

1) The ‘log time’ function - add on 4 hours, or 3 hours at the end of the session. Useful if you have forgotten to time something but is really based on memory of how long you think something took and is open to error.

2) The timer is a way to track the task time in a live scenario, and is literally a start/stop function and the clock ticks away while you are working on a task. 

This can be a great way to accurately record how long projects take, which is in turn is useful of course to learn how much the project costs and also to assess bill out rates and more.

The new Zoho Projects Timer widget allows you to quickly access task timers to start timing activities, see who is timing what and close timers if you have forgotten to stop them when working on tasks.

To access the new widget click the clock icon in the top right of the Zoho Projects page - the popup will immediately show what timers you have running on what tasks. This is very useful in its own right as it is possible to time more than one task at the same time and also possible to forget what you are timing!

From here you can start/stop the timer as you work, then switch directly to another task.

You can also quickly search for the next task(s) you want to starting timing, as well as switch between task, without needing to go to the Tasks module, which can be cumbersome switching between tasks to start and stop the timer throughout the day.

Admins can also see who is timing what at any given point of time by selecting the ‘people’ icon. This is very useful for project managers who need to stay on top of who is doing what and make sure the tasks are timed to give them accurate timesheet data.

Admins can even send an alert to them to to ask how the task is going.

The new widget will also alert you before logging out if there are any active timers running.

We’re sure this will be a useful addition to the Zoho Projects feature list as it is sometimes possible to forget to stop the timer and end up with 24 hours recorded against one task if you forget to stop it before going home!

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For more details on how you can use Zoho Projects in your organisation, please contact us here.